Site/Project Administrator and Administrative Assisant

Edmonton, AB


3767 – 26 Avenue, Edmonton, AB; Cell 780-792-6459; lisaschultz.ic@gmail.com



Professional Summary

·       10+ years combined Administrative Assistant, Site Administrator and Project Administrator experience, six of those years in the oil and gas industry.

·       Strengths include payroll, new hire setup & onboarding, calendar management, document management/filing, reconciliations & auditing, process requisitions and work orders, preparation and distribution of materials, training and safety responsibilities.

·       Advanced Outlook, Word and Skype; Intermediate with SharePoint, Excel, MS Teams.

·       Respectful interpersonal skills including excellent communication and organization skills combined with a strong work ethic.

·       Exemplary organization and time management; effective multi-tasking and prioritization of deadlines.

·       Proven demonstrated integrity as well as a high degree of discretion, confidentiality, tact and diplomacy combined with collaborative and autonomous work environments.


Professional Experience


Stuart Olson, Tartan – Contract                                    11/2019 – 01/2020

Project Administrator – COOP in Regina, SK

·       Worked with perpetual moving targets and KPIs from boots on the ground to layoff.

·       Keyed in and reconciled daily timesheets in SAP, plus processed 3rd party invoices as part of payroll.

·       Audited daily and weekly LEMS for 100 staff from SAP and submitted for approval.


Recruitment Partners (temporary roles)                           2018 – Present

Onboarding Coordinator/Pre-Screener, Timekeeper, Site Administrator, Clerk II, Hospitality Recruiter

·       Confirmed D&As were passed, prepared & finalized offer letters, emailed onboarding packages, ensured that all documentation was returned as valid, current and accounted for.

·       Pre-screened Heavy Equipment Operators and skilled Labourers.

·       Set up Training profiles and uploaded certificates.

·       Created and maintained electronic employee folders.

·       Ran weekly employee and candidate reports.

·       Keyed in and reconciled daily timesheets & Work Orders in SAP, plus 3rd party billing & meal allowances.

·       Reconciled daily and weekly LEMS using Excel and SAP; Submitted LEMS to Client for approval.

·       Processed the daily Sign In/Sign Outs via the SISO software.

·       Performed IT troubleshooting and audit discrepancies.

·       Reported to a Director and managed his calendar & emails.

·       Coordinated and entered Inquiries in POSSE and tracking Google Docs & Sheets.

·       Arranged catering and coordinated meetings.

·       Managed recruitment process by reviewing initial submissions and performing candidate pre-screening and interviewing of non-union staff roles for the rigs and large camps.

Robert Half/OfficeTeam (temporary roles)                                                                                                                                                                                                              2018 – Present

Project Administration Support and Administrative Assistant

·       Prepared classroom materials for training, booked rooms, greeted learners.

·       Ensured classes were current and correct on SharePoint, including uploading and removing.

·       Worked with various personnel within the ERP implementation project team.

·       Prepared, drafted and finalized correspondence to MLAs and Caucuses via info from Managers.

·       Managed and maintained databases, hard and electronic filing, FM Calendar, meetings/events, and daily mail processing.

·       Distributed numerous financial reports electronically to MLAs, Caucuses and LAO Branches.


Online English Educator – Contractor in China & Alberta     02/2017 – 05/2018

·       Attended an online Teaching English as a Foreign Language program for six months.

·       Taught Business Intermediate and Advanced English, plus Threshold to Advanced Daily English.

·       Prepared learners for IELTS and TOEFL proficiency exams on two separate teaching platforms.

·       Effectively created, proofread and reviewed teaching materials, procedures and processes.

·       Offered the Director role for the Centre of International Educators based on my initiative, leadership, work ethic and appreciation of responsibilities as an English Educator.

·       Excellent customer service as I achieved a 5-Star rating from my foreign adult learners.


Talentcor/Design Group Placement Agency – (temporary roles in Victoria, BC)                                                                         03/2016 – 09/2016

·       Sorted daily mail for 40 departments and processed outgoing mail (couriers and postage meter).

·       Accurately input full-cycle work orders (except Labour) in CMMS.

·       General administrative responsibilities such as answering phones and produced Word & Excel docs.

·       Reviewed and sorted daily mail then reconciled in JDE/E1 and SharePoint database.

·       Coordinated and entered data for Purchase Orders into JDE/E1.


Operations Administrative Assistant – Canadian Natural Resources Limited                                                                            01/2013 – 02/2016

·       Assisted the Chief Power Engineer with ABSA regulatory compliance, applications and inquiries.

·       Coordination of Tool Box Talks, Quarterly’s, video conference calls, and ad-hoc meetings.

·       Assisted 70 Operators and staff, plus contactors, with general administrative tasks.

·       Payroll/time entry using Kronos, including all exceptions (training, OT, vacation and sick).

·       Expertly generated JDE/E1 requisitions and work orders as well as IS Remedy tickets.

·       Coordinated and processed travel and training requests.

·       Tracked and reported all training, vacation, OT and sick time statistics in Vacation Time Out.

·       Published live documents in Word, such as step-by-step FAQs and How-To Instructions for Operators.

·       Performed Fire Warden duties such as monthly safety checks, reported hazards, near-misses and incidents; ensured egress routes where unobstructed and monitored the alarm system for H2S and fire disabling.

·       Coordinated travel logistics, accommodations and training for 100 people from 05/2008 – 02/2009.

·       Water Systems Operator from 02/2009 – 07/2009.



Senior Administrative Assistant – Regional Municipality of Wood Buffalo                                                                                    08/2009 – 12/2012

·       Appointed and handpicked for over four months as the acting Executive Assistant to the Executive Director, Community Development Division (600 people).

·       Supported two Directors of the Public Works Department (200+ people) by providing superior calendar management, preparing draft and final correspondence, and coordinating meetings, travel and training.

·       Managed temporary administrative staff hiring through full-cycle recruitment process such as post jobs, shortlisted, interviewed, reference checked, offered hire-on letters and oversaw on boarding.

·       Supervised, coached and trained administrative staff.

·       Communicated and interacted with internal and external members of the public and staff, Mayor’s office, Council members and provincial governments.

·       Created/updated Visio organizational charts and uploaded to SharePoint; worked with SAP and JDE/E1.

·       Assisted with the inception of the City Center Entity as Secretary to the Committee of Stakeholders.




·       WHMIS 2015 (2019)

·       St. John Ambulance – Standard First Aid, Level C CPR/AED (2019)

·       OSSA (2006) AND CSTS 2020 (2020)

·       International TEFL Academy – Teaching English as a Foreign Language/TESOL and TQUK Level 5 TEFL Certificates (2017)

·       NorQuest College – Secretarial/Word Processing Certificate (1989)

·       Stony Plain Memorial High School Diploma (1985)


·       Advanced:  MS Outlook, MS Word, Adobe Pro

·       Intermediate:  MS Excel, SharePoint, JDE/E1, SAP (e-timesheets and Report Manager), Remedy, Kronos, Vacation Time-Out, Zoom, Skype, Webex (Cisco), Moodle

·       Basic:  PowerPoint, JazzHR, BIS Trainer, FieldCap, Cann Amm, WorkHub/Safety Sync, Visio, CMMS, Google Suite

  • Updated 3 years ago

To contact this candidate email lisaschultz.ic@gmail.com

Contact using webmail: Gmail / AOL / Yahoo / Outlook