Sonya Godfrey

Sonya Godfrey

Administrative Professional: Fifteen years of providing high-volume Oil & Gas Administrative Support and Travel Coordination.

Career History

Novus Technical Services – Suncor Base Plant
Site Administration January 2020 – April 2020
• Following all respected rules and regulations of site protocols
• Maintained professional communication and respectful working relationship with Suncor assigned management
• Documented and submitted employee hours for monthly payroll
•Weekly timekeeping for corporate / site manager meetings
• Logged and maintained field personals site-specific laundering
• Process and enter all daily billing according to filed invoicing
• Review daily emails and fulfill as required according to significance
• Managed employee camp accommodations according to schedule
•Assigned employee airline transportation, and daily transportation to location
• Maintaining visitor passes for site access to allow personnel to gain access to location
•Onboard new hire personnel according to site specifics and company protocol
• Ensuring all employee information current and precise

Hammerstone Corporation – AB Oilsands Central Hub Quarry
Logistics Coordinator – Contract; June 2019 – October 2019
• Following all respected rules and regulations of site protocols
• Interact with site personnel to ensure daily load request are accurate according to climate and site conditions
• Enter third party driver information into database hauling specific product to various locations
• Review daily emails and fulfill as required according to significance
•Assigning contract employees to specific camp rooms according to schedule
• Book employee flights on direct airlines
• Maintaining visitor passes for site access to allow personnel to gain access to location
• Maintaining vehicle passes for Third-party contractors to gain access in and out of location
•Onboarding new employees according to specific files
• Ensuring all employee information recent and accurate

Birch Mountain Enterprises IOL Kearl Lake – Site Administration / Travel Coordinator – Contract; October 2018 – April 2019
• Following all respected rules and regulations of site protocols
• Interact with IOL corporate owners to ensure all personnel arriving and existing onsite are of mandated policies
• Maintaining and updating company database for billing and payments
• Process and enter all daily billing according to filed invoicing
• Documenting employee hours for weekly payroll
• Assist management in weekly corporate meetings to ensure information is documented and relayed in a timely matter
• Assigning employees to specific camp rooms according to schedule and job description
• Entering employee information into database and scheduled assigned camp rooms for future rotation
• Booking flights on company-chartered aircrafts
• Maintaining visitor passes for site access to allow personnel to gain access to location
• Maintaining vehicle passes for Third-party contractors to gain access in and out of location
• Onboarding all new personnel and contract employees
• Ensuring all employee information is current and valid

Primoris – CNRL Horizon
Onboarding / Travel Coordinator – Contract; June 2018-July 2018
• Following all respected rules and regulations of site protocols
• Assigning employees to specific camp rooms according to schedule and job description
• Entering employee information into database and scheduled assigned camp rooms for future rotation
• Booking flights on company-chartered flights
• Maintaining visitor passes for site access to allow personnel to gain access to location
• Maintaining vehicle passes for Third-party contractors to gain access in and out of location
• Onboarding all new personnel and contract employees
• Ensuring all employee information is current and valid

Baker Hughes Inc – Red Deer, AB
Travel Coordinator/Administrator – September 2013 – September 2017
• Travel Contract & Rate Negotiations with sales management and hotel owners
• Flight, Shuttles, Car Rental & Accommodation (for CEO / Corporate employees) for international training
• Crew Bookings for all Western Canada Pressure Pumping with multiple crews, 60 plus
• Itinerary Schedules including travel portfolios
• Executive Calendar Management
• Coordinating Meetings, Conference Calls, Catering & Special Requests for New Hire Orientation and Safety Meetings
• Switchboard Operator – tri-weekly coverage of Reception
• Invoice Management – ensuring all invoices were accounted for and entered into system
• Visa Reconciliation – maintaining corporate credit card for all employee accommodations – approx. 800 K monthly
• Account Reconciliation – maintaining corporate accounts and ensuring payments are executed in timely manner
• Executive Expense Submission with corporate P-Cards
• GL Coding and ensuring all charges are accurate and applicable
• Data Entry
• Electronic Filing
• Lotus Notes – main software program for 3 years
• SharePoint – maintaining & editing Travel Software – (New Software)
• Concur – detailed data entry for each accommodation
• SAP – Time Entry of Dispatch / Office personal

Trican Well Services – Red Deer, AB
Administrative Assistant – July 2007 – September 2013
• Payroll
• Expense Reconciliation/ Account Reconciliation
• Filing of daily incoming and outgoing mail
• Data Entry
• Safety Permit Maintenance – ensuring all logs and documentation is current and relevant
• Meeting Minutes – attending all safety sit downs and documenting for presentation
• Accounts Payable – data entry, maintaining files
• Oilfield Accounts Receivable – entering data, ensuring all costs are per price code, information is in order and signed
• Customer Service – assisted customers, clients and personnel with specific needs
• Employee File Maintenance – maintained confidentiality and specific order
• HR/WCB Report Submission
• Fuel Logs for fleet of over 70 units
• Fuel cards management for all employees
• Manual bonus reports – reviewing and entering
• Switchboard Operator – maintaining 25 lines
• GL coding of all incoming invoices

Certificates
HSA Certified
• First Aid / AED / Level C
• Principals of H&S – #11858764
• Auditor Training – #11858415
• Prime Safety Training – CSTS-09 #39800
• WHMIS 2015 – #680427
• TDG – #680506 Contractor – #11860706
• Construction Safety Administration/ eCSA – #11861469
• Construction
• OSSA -Confined Space / Monitor- # 20110406-14
• Basic Instructional Techniques – #11851751
• H2S Alive – #K1049-03780
• H2S – # 707940
• Ground Disturbance – # 706245
• Defensive Driving – # 706192
• Leadership for Safety – # 11856049
• WHMIS -Train the Trainer – # 11855998
• OSSA (BSO) #05430
• Load Securement Safety – #11844960
• Legislation Awareness – # 11845711
• Fall Protection & Prevention