Site Administrator Halfway River 848x480

Site Administrator

Website Infracon Construction Inc.

We offer great benefits, ongoing training, growth opportunities, and a culture built on determination, teamwork, and integrity.

The Site Administrator is responsible for a variety of duties, including the prompt and accurate entry of project data including labour, equipment, safety, and materials into a custom costing/billing database as well as swift coordination of all logistics relating to crew members.

Responsibilities:

  • Daily time entry of labour and equipment resources being utilized on projects
  • Manage requisition, PO, equipment, etc. logs
  • Coding invoices, entering invoices and various other administrative/accounting related tasks
  • Assist with onboarding of site personnel (HR/payroll forms and HSE orientations and safety tickets)
  • General filing and document control procedures throughout all phases of the project
  • Organize, create and maintain site access (i.e., vehicle passes, visitor passes, orientations, training…etc.)
  • Coordinate HSE support documentation
  • Book travel and accommodations for employees and processing related expenses
  • Maintain and ensure accuracy of required reports
  • Timely documentation follow-up, scanning, copying & filing
  • Perform other duties as required or assigned.

Qualifications:

  • 2+ years relevant experience as a site administrator
  • Great verbal and written communicator – excellent phone manner, comfortable talking on the phone for long periods of time and handling a professional relationship with internal and external clients
  • Multitasking and organizational skills a necessity
  • Microsoft Office Tools – proficient with excel, formulas, pivot tables, macros would be considered an asset
  • Adaptability to changing demands
  • Previous administrative, logistics, site support experience in the Construction industry an asset
  • Payroll experience and qualifications an asset
  • Accounting experience and qualifications an asset

Physical Demands: Position may require employee to frequently work at a computer station, stand, walk, twist, bend, reach and kneel.

Compensation: The company offers great benefits, ongoing training, growth opportunities, and a culture built on determination, teamwork, and integrity.

COVID-19 considerations: We are committed to the health and safety of our workers and take every precaution to maintain distancing and where not practical PPE is provided, including extra cleaning.

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